Introduction:

Human Appeal is an incorporated UK charity and a global humanitarian and development organization. We save lives, alleviate poverty, transform and empower local communities whilst championing humanity, impartiality, neutrality, and independence, and establishing self-sustaining development programmes. Our vision is ‘’ to become the global agent of change for a just, caring, and sustainable world’’.

Position Summary:

The Finance Assistant is responsible for assisting in general accounting tasks including assisting in maintaining books of accounts, balance sheet accounts, and general ledger operations, entering payment vouchers, and journal vouchers, maintaining records of assets, liabilities, grants, and expenditures, and assisting the finance team in all regulatory requirements as relating to the organization and Government laws.

Job Description:

• Proactively reviews payments for their completeness and correctness in all aspects and in accordance with HA-Pakistan Policy and Govt laws.
• Responsible for, record keeping, ledger, monthly, quarterly, and Yearly financial reports as per head quarter & donors requirements and to submit regularly to his/her Supervisor.
• To be responsible for data entries on the Microsoft Dynamics/Sales Force
• Responsible for banking and correspondence with banks & other financial institutions and bank reconciliation as well.
• Monitor work in progress and supply agreements/ contracts and determine the level of performance compared to established standards and timelines.
• Review all payment requisitions of expenditure for accuracy and to ensure that the budget is transparent & followed and matches with HA financial manual and procedure.
• Monitoring the control accounts of the country office and/ or sub-offices.
• Assist in the creation of journal vouchers for all payments
• Assist in the creation of bank payment vouchers for all vendor and employees payments
• Assist finance team in Income tax compliance and sales tax compliance
• Assist in preparation of monthly payroll and cross charging sheet
• Any other tasks assigned by the supervisor

Job Requirements:

Qualification:

• Minimum Bachelor’s degree, Preferably in Finance.
• ICMA with articles and CA Inter with articles will be preferred

Work Experience:

• Minimum Two (2) years of work experience is required, specifically in Finance & Accounts management in the development sector.
• Experience in financial software IRIS, Quickbook, etc will be considered a plus.

Demonstrated Skills and Competencies:

• Demonstrated reliability regarding attendance and work performance;
• Good communication and interpersonal skills to deal with a diverse clientele and staff;
• Courteous and professional demeanor with experience providing customer service;
• Experience in organizing and filing information;
• Attention to detail and ability to follow up on tasks to completion;
• Flexibility and ability to work in a busy environment;

Language Skills:

• Have good written communication skills and can communicate in both verbal and written Urdu and English language.

Main Purpose

Manage & Support admin-related jobs for Multan Snacks plant through external & internal stakeholders management.

Accountabilities

• Admin Procurement and Payments for Office Supplies including Grocery, Stationery, Printings & Maintenance including pool cars, Furniture & Fixtures
• Waste & Scrap Management
• Quota Management
• Utility Bills Management (PSO, Jazz, Water, PTCL, SNGPL, etc.)
• Facility Management including Photocopier, Water Chillers, Building repair & maintenance, Administration civil Work, Administration Electric Job, Furniture & fixture, etc.
• Responsible for petty Cash Management
• Female Residence Management
• Day Care Management
• Canteen Management Including locking the contract, payment, and meal arrangements
• Responsible for employee transportation facility including Shifts Van Route Planning, renewal of Contract & rental payments after verifications.
• Laundry Management: (Uniforms purchase, Inventory, Payments, etc.)
• Capex & Projects Management
• Responsible for Domestic Travel arrangements including raising TRF, T&E, and hotel booking.
• Responsible for locking vehicle rental agreements as and when needed.
• Responsible to support & manage Health Agenda activities with Plant EHS Team & Occupational Doctor.
• Event Celebrations including In House/Out Door Events, Training & visits Management
• Responsible for management of exchange and phone calls, board rooms, mail & Employee claims, employee health Insurance support & Claims in coordination with the insurance vendor.
• In addition to these accountabilities, any task/assignment/project assigned by the Line Manager will become part of JD.

Qualifications

Key Skills/Experience Required

Qualification:
Bachelors in Business Administration / Masters Degree preferably in HR/Admin from a reputable university

Experience:
3-4 Years in Administration /relevant areas

Competencies:

• Negotiation Skills
• Vendor / Supplier Management
• Working Knowledge of SAP/ERP especially for raising PO/PR & GRNs
• Strong grip over Admin-related works such as Civil works, fleet management, GMP
• standards, R&M & Facility, and Event Management.
• Understanding of Unionized working environment would be an added advantage.
• Working experience in Labor Law compliant environment.